Marketing Request Form

Welcome to the Marketing and Communications Department request web page.

In order to help us meet your deadline request, please complete this form to the best of your ability at least two weeks prior to marketing an event or printing materials (not counting weekends, holidays and College breaks). Please note complex or extensive projects may need more lead time.

NOTE: The Marketing and Communications Department does not translate documents or provide printing services. If this is a social media request, please submit all images in JPG or PNG format.

"*" indicates required fields

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Today's Date*

Full Name*

Department/Division*

Phone Extension*

Email*

Was your request vetted by your Manager/Supervisor?

Yes

I am the Manager

Note: Certain requests may still require approval/authorization from your department or division dean or director, or from a Vice President, Superintendent/President. If approval is required, the appropriate personnel will be copied on your request.

Manager Name*

Manager Email*

Please ensure your manager is aware of your request.

Project Information

Project Name*

Date Due*

Project Category*

(Hold down ‘CTRL’ key to select multiple options)

Río Student Weekly Notice

Email Distribution: This message will be sent to all student listserve regardless of target audience chosen below.
Student email content is limited to enrollment updates, key deadlines, and upcoming student events.
All approved submissions will be scheduled for the next available Monday student email.
A Marketing Request Form must be submitted for each request. Recurring or standing requests will not be scheduled automatically.

Email Subject Line*

Email Description*

Email Call-to-Action Link

Email Attachment

Accepted file types: jpg, pdf, png, Max. file size: 7 MB.

Printing / Sign Production Notice

Printing Responsibility: Requestors must contact the Printshop or Sign Production directly for all printing needs

Photography Services Notice

Please note the following guidelines when requesting departmental photography services:

Availability: Photography services are available Monday through Friday during standard business hours only
Session Duration: All photography sessions are limited to 30 minutes maximum
Scheduling Requirement: Please specify your preferred 30-minute time block when submitting your request

This will help ensure efficient scheduling and proper allocation of photography resources for your marketing needs.

For marquee requests, please read the Marquee Guidelines.

Press Release: If this request is to announce a financial award made to Rio, has this award funding been accepted and approved by the Board?*

Yes

If yes, at what board date was this funding approved.*

If no, please receive Board approval prior to submitting this request.

Budget Amount*

Target Audience*

(Hold down ‘CTRL’ key to select multiple options)

Specific Demographic*

Project Details and Purpose*

*As noted above, please allow at least two to three weeks notice before your deadline (not counting weekends, holidays, and breaks).

Please submit as much content as possible including wording, types of images, image sizes, color scheme/palette, and event theme. Also, include the PURPOSE (the “Why”) of your marketing request.

Attachment Information
*(if applicable attach supporting files, e.g. High quality photo(s), flyer in JPG, PDF or Word file to promote on social media, etc.) Please do not send Publisher files or cell phone images. Note: if this is a social media request, please submit verbiage & all images in JPG format.

Attachments

Drop files here or

Max. file size: 10 MB, Max. files: 10.

Important: If you do not receive an email confirmation, please follow up with us to ensure your request was delivered successfully.

Marketing Request Form

Project Information

Río Student Weekly Notice

Printing / Sign Production Notice

Photography Services Notice

Summer 2026: