Allocation of Members
Membership shall be appointed by division. Each division shall be responsible for developing guidelines for the allotment and election of its Senators. For purposes of Academic Senate representation, the following are considered to be divisions:
• Ancillary Services
• Behavioral and Social Sciences
• Career and Technical Education
• Communications and Languages
• Counseling and Student Development
• Arts and Cultural Programs
• Health Sciences and Nursing
• Kinesiology, Athletics, and Dance
• Library and Instructional Support
• Mathematics and Sciences
• Public Safety
All full-time faculty members not in a defined division shall be collectively represented as Ancillary Services.
Each division shall be responsible for developing guidelines for the allotment and election of its senators.
Each division shall select one member to the Senate for every five full-time faculty members of the division. There will be a minimum of one senator from each division. Two part-time faculty members shall be approved and appointed by the Senate President for a term of one year.
1. Publicity of candidacy, or electioneering, shall be limited to a maximum of ten school days prior to any election for Senate divisional representation or for Senate Executive officers. If the Parliamentarian is a candidate for office, the Senate Executive Committee will select an elections chairperson to coordinate all election activities, including the distribution and acceptance of nominations, the distribution of ballots, and the counting of ballots.
2. Election of new Senators must be completed at least one week prior to the final Senate meeting of the academic year. New Senators will take office at the end of the academic year, immediately following graduation. The senior Senator from each Division will facilitate communications between events in the division and the Senate. Newly elected Senators are encouraged to attend Senate meetings during the interim between their election and the time they take office. The senior Senator from each division is responsible for ensuring that the division election takes place and that the names of elected Senators are forwarded to the President of the Senate immediately after the election is held. The senior Senator is also responsible for ensuring a smooth transition for newly elected Senators.
3. Officer elections should be completed in March. New Senator officers will take office at the end of the academic year, immediately following graduation. The Executive Committee will establish timelines for officer elections. Nominations will take place at a Senate meeting and will be open for one week. Elections will be held at the following Senate meeting. At least one week prior to the meeting at which nominations take place, the Parliamentarian or designee will distribute information regarding elections and the elections timeline. Voting will be by paper ballot. Senators may request a ballot up to one week prior to the meeting at which voting is to take place or at the beginning of the election meeting. Ballots must be returned by 1:10 p.m. on the day of the election meeting. Paper ballots will have the names of the officer positions, with the candidates listed in randomized order. There will be a space for write-in candidates for each office.
A committee under the general direction of the Parliamentarian (or designee) will open and count the ballots. No candidate for any office may participate in the counting of ballots.
Results of the election will be announced at the meeting during which ballots are counted. In order to be elected to any office, a candidate must receive 50% plus 1 vote of the votes cast for that office. If a runoff for any position is necessary, a special meeting will be held and comparable balloting procedures will be employed.
4. An officer is limited to two consecutive terms in any one office. Officers may be elected to additional non‑consecutive terms.
5. The Parliamentarian or designee is responsible for coordinating all elections.
6. In the event of a vacancy in the Executive Committee, the President may call a special election.
The officers of the Senate shall be a President, First Vice‑President, Second Vice‑President, Secretary, and Parliamentarian. Each of these officers shall be duly elected Senators. The term of office shall be one year.
The President shall call meetings, preside at all meetings, serve as chairperson of the Executive Committee, and shall be an ex-officio member of all committees. He/she shall, with the advice and consent of a majority of the Executive Committee, appoint all committees and their chairpersons. The President shall also serve as co‑chair of the Planning and Fiscal Council.
The First Vice‑President shall preside in the absence of the President, and shall succeed him/her when he/she vacates his/her office during his/her term of office. Other committee assignments will be allocated as needed.
The Second Vice‑President shall preside in the absence of the President and the First-Vice President. Other committee assignments will be allocated as needed.
The Secretary shall prepare and transmit the agenda for each meeting. At the request of the Executive Committee, the Secretary shall prepare a correspondence of the Senate, including correspondence with the Administration and with the Board of Trustees of the college.
The Parliamentarian shall be an authority and rule on parliamentary procedures based on the Robert’s Rules of Order (current edition), and conduct the elections of the Senate.
The representative to the Academic Senate of the California Community Colleges (ASCCC) shall inform the Senate of state-wide matters and should attend the ASCCC plenary meetings.
The Senate Executive Committee of the Senate shall consist of the officers of the Senate, the ASCCC Representative, the immediate Past President, and the President of the Rio Hondo College Faculty Association.
The Senate Executive Committee members should serve as members of the Planning and Fiscal Council. The Senate Executive Committee members should also serve on all hiring committees for Superintendent/President and for Vice‑Presidents of the College. The Senate Executive Committee shall determine how the 2.0 FTE per year of reassigned time provided for Senate duties will be divided among the officers.
Academic Senate Constitution and Bylaws revised March 19, 2012 with language updates, revisions to election procedures, and revisions to timelines when new Senators take office.
Academic Senate Bylaws Revised May 4, 2010 to (1) update election procedures to conform with the 16-week semester and (2) remove language which prohibited the Faculty Association President from voting.
Academic Senate Bylaws Revised March 25, 2004 to reflect comments made at the March 9, 2004 meeting where this document passed for 2nd reading.